Most applications (such as Microsoft Word, Excel, and PowerPoint) include fonts that are automatically installed when you install the software. For example, applications that are created especially for document design projects, such as Microsoft Publisher, often come with quite a few extra fonts that you can use with any other program on your computer.

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However, sometimes you may want to install custom fonts that you've created, purchased or downloaded from somewhere else. In this article we'll talk about how to install those fonts so you can use them in Microsoft Office.

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Note: To embed fonts in a Microsoft Office Word document or PowerPoint presentation, see Embedding fonts on the PPTools site.

Locate custom fonts on the Web

In addition to acquiring and using fonts installed with other applications, you can download fonts from the Internet. Some fonts on the Internet are sold commercially, some are distributed as shareware, and some are free. The Microsoft Typography site site provides links to other font foundries (the companies or individuals outside of Microsoft who create and distribute fonts) where you can find additional fonts.

After you find a font that you would like to use with an Office application, you can download it and install it through the operating system that you are currently using on your computer. Because fonts work with the operating system, they are not downloaded to Office directly. You should go through the system's Fonts folder in Windows Control Panel and the font will work with Office automatically. On the Mac you use the Font Book to add the font and then copy it to the Windows Office Compatible folder.

Many third parties outside of Microsoft package their fonts in .zip files to reduce file size and to make downloading faster. If you have downloaded a font that is saved in .zip format double-click the zip file to open it.

Font

Install a custom font you have downloaded

Once you've downloaded the font you want to install you need to install it in the operating system. Once the font is properly installed in the operating system Microsoft Office will be able to see and use it. For detailed instructions select the operating system you're using from the drop-down box below.

  1. Find the font file that you downloaded, keeping in mind that it may be contained within a .zip file. It's probably located in your downloads folder.
  2. Double-click the font file to open it in the Font Previewer
  3. If you're satisfied that this is the font you want, click Install at the top left.
  4. Close the Font Previewer, and open your Office program. You should now see your new font included on the font list.
  1. Find the font file you downloaded - it likely has a .ttf or .otf extension and it's probably in your downloads folder. Double-click on it.
    Note: If the font file has a .zip extension you need to open that .zip file and open the font file from there.
  2. It will open in the font previewer. Click Install Font. It will open in the Font Book.
  3. Close the Font Book. Your font should now be available to Microsoft Office.
Note: If you're using Office 2011 for Mac, you may need to drag and drop the font to the Windows Office Compatible collection in the Font Book to make it available to Microsoft Office.

Sharing files that contain non-standard fonts

When you install a custom font, each font will work only with the computer you've installed it on. Custom fonts that you've installed on your computer might not display the same way on a different computer. Text that is formatted in a font that is not installed on a computer will display in Times New Roman or the default font.

Therefore, if you plan to share Microsoft Office Word, PowerPoint, or Excel files with other people, you'll want to know which fonts are native to the version of Office that the recipient is using. If it isn't native, you may have to embed or distribute the font along with the Word file, PowerPoint presentation, or Excel spreadsheet. For more information about this see Fonts that are installed with Microsoft Office.

See also

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You can change the font size for all text or just selected text in desktop Excel, PowerPoint, or Word.

Change the default font size for all text

The way you change the default font size varies by app. Select your app below, and then follow the steps.

Excel

  1. Click File > Options.
    (In Excel 2007, click > Excel Options.)
  2. In the dialog box, click General.
    (In Excel 2007, click Popular.)
  3. Under When creating new workbooks, in the Font Size box, enter the font size you want.
    Or, you can type in any size you want, between 1 and 409, in multiples of .5, such as 10.5 or 105.5. You can also choose a different default font style.
Note: To begin using the new default font size or font, you must restart Excel. The new default font and font size are used only in new workbooks created after you restart Excel; any existing workbooks are not affected. To use the new default font and size in existing workbooks, move worksheets from an existing workbook to a new workbook.

PowerPoint

To change the font size for all slides, change it on the slide master. Every PowerPoint presentation contains a slide master with related slide layouts.
Note: If you want to change the theme, you should do that before changing the font, as a different theme may use different fonts.
  1. On the View tab, click Slide Master.
    In Slide Master View, the slide master is at the top of the thumbnail pane with the related layouts beneath it.
  2. Click the slide master to change the font on all slides, or click any of the layouts to change the font size on just that layout.
  3. On the slide master or layout, select the level of placeholder text for which you want to change the font size.
  4. On the Home tab, click the font size you want in the Font Size box.
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    You can also type in any size you want in multiples of .1, such as 10.3 or 105.7.
    The bullet automatically increases or decreases in size to match the font size changes.
Tip: You can watch a video on changing font size for text on one slide or changing text on all slides.

Word

  1. Open a new blank document.
  2. On the Home tab, in the Styles group, click the dialog box launcher .
    Or press Ctrl+Alt+Shift+S.
  3. Click the Manage Styles button (third from left at the bottom).
  4. Click the Set Defaults tab and pick the size you want in the Size box.
    You can also type in any size you want, between 1 and 1638, in multiples of .5, such as 10.5 or 105.5.
  5. Click the New documents based on this template option.
  6. Close and reopen Word. If you're prompted to save the Normal template, say Yes.
    Tip: You can also change the default font or font color on the Set Defaults tab.
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When you set a default font, every new document you open will use the font settings you selected and set as the default. The default font applies to new documents that are based on the active template, usually Normal.dotm. You can create different templates to use different default font settings.

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Change the size of selected text

To change the font size of selected text in desktop Excel, PowerPoint, or Word:

  1. Select the text or cells with text you want to change. To select all text in a Word document, press Ctrl + A.
  2. On the Home tab, click the font size in the Font Size box.
    You can also type in any size you want, within the following limits:
Tips:

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See Also

Change a theme (Excel and Word)

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Format text in cells (Excel)